MEETING DETAILS
Date: September 17, 2024
Time: 6:30 PM
Location: Lake Belton Band Hall
Street Address: 9809 Farm to Market 2483
City: Temple, TX 76502
BOARD MEMBERS ATTENDANCE
Janice Kintzer (Treasurer) was absent.
The VP of Operations position is currently vacant.
The meeting was called to order at 6:31 PM by Lake Belton Band Boosters President, Jenna Drake.
Treasurer’s Report
Discussed outstanding fees, meal budget, and overall expenses. A new budget line item will be created for the Color Guard, which will be funded through future fundraisers.
Mr. Yerigan’s Report
“It’s marching season!” Enough said.
VP of Operations Reports – Jenna Drake
Board Update: Tanya Stefak has stepped down by choice. The board is reviewing potential candidates to fill the position, but we’re taking our time to ensure the right fit.
Props: No major updates on props this time
Color Guard: Mr. A is thrilled about the new foam seats for the Color Guard on those metal stadium benches.
Chairperson of Communications – Jessica Terry
Branding Update: The Stampede has officially become a brand!
Senior Spotlights: Starting in November, we’ll feature two seniors per day through March. The posts will include a baby picture, a middle school picture, a senior band photo, and a favorite band or Color Guard memory. Seniors will submit their information through a Google form.
Middle School Band Reports – Joanie Sharp
Lake Belton Middle School:
Beginner Band is making great progress, playing 3–5 notes already.
8th graders had a blast at Middle School Night with the high school band—an amazing recruitment event!
Upcoming Events:
Oct. 2: Region Band Cram Jam (4:30–7:30 PM)
Oct. 9: Fan Pledge Fundraiser
Oct. 10: Beginner Band Sit-In Concert
Facilities Update: Acoustics, instrument cages, and lighting issues are being worked on, but overall the new band hall is beautiful.
North Belton Middle School: No report was given.
VP of Fund Development – Misty Carver
Fundraising Update:
No major fundraisers due to Bandtober’s busy schedule.
Upcoming Spirit Nights:
Sept. 25: Raising Cane’s
Oct. 9: Marco’s Pizza
Thanksgiving Break: Spare Time
Spirit Wear: Pickup on Mondays from 6–7:30 PM. Senior Stampede shirts will go on sale from Oct. 1–20, with boosters covering costs for seniors and offering parents the chance to purchase.
Cancer Shirts: On sale through Sept. 30, with 100% of proceeds going to cancer research.
VP of Functions – Elizabeth Hicks
Event Updates:
BOCO Dance: 171 tickets sold already, surpassing last year!
Senior Night: Scheduled for Nov. 8.
Uniforms: Additional sizes of bibbers were ordered to ensure proper fit and new Shako racks have been acquired for hat transportation. We will have a designated chaperone at each game to assist with uniform adjustments.
Chaperones: We clarified the policy for Color Guard volunteers. Additional slots are available for returning or new volunteers.
President's Report – Jenna Drake
New Refund Policy: A formal refund policy has been created and will be posted on the website.
Sponsorship Clarification:
We’ve addressed some discrepancies related to sponsor recognition.
There are three types of sponsors: Annual, Event, and In-Kind. Sponsorships involve advertising in exchange for funds, while donations do not have the same exchange.
Michael Hawk Stampede Fund: The fund is no longer an assistance program but will continue to provide support in line with nonprofit guidelines. The fund has been used to cover student fees, and specific numbers are now available for review.
Open Floor & Questions
No additional questions were raised during the meeting.
Looking Ahead
Next week marks our first double-event week: an away game (departing at 3:30 PM) and a contest. Mr. Yerigan will finalize the contest schedule by Monday, Sept. 23, 2024.
Motion to Accept Minutes: A motion was made to accept the minutes from the August 20, 2024, meeting by Elizabeth Hicks, seconded by Misty Carver.
Motion to Adjourn: The meeting was adjourned at 6:56 PM, with a motion made by Brent Sharp and seconded by Laura Hajovsky.
For those who want to dive deeper into the details, you can review the full meeting minutes by downloading them here.
Our next meeting is on October 15th, 2024—mark your calendars.
-Band Boosters
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